Course Overview

This intensive two-day workshop bridges the gap between AI theory and practical HR application. Participants move beyond generic prompting to build grounded, secure AI systems using an enterprise-grade Google AI toolkit — ensuring that sensitive organizational data stays within a protected knowledge environment while dramatically reducing manual administrative workloads.

Central to this program is the "Power of Two" strategy — pairing Gemini (reasoning and drafting) with NotebookLM (grounded, cited knowledge retrieval) to deliver AI outputs that are accurate, compliant, and ready for immediate workplace use.

Learning Objective

Upon completion of this workshop, participants will be able to:

1. Initialize an "HR Brain" — Ground AI in company-specific handbooks and policy documents for instant, cited knowledge retrieval that replaces manual document searches.

2. Engineer Specialized "Gems" — Build custom AI assistants that maintain consistent professional behavior for recurring HR tasks, democratizing AI skills across the team.

3. Automate Recruitment Workflows — Streamline CV screening and generate personalized, high-touch candidate engagement materials aligned with company culture.

4. Conduct AI-Driven Skill Gap Analysis — Synthesize performance reviews and survey data into formal, strategic L&D plans with measurable development outcomes.

5. Generate Multi-Modal L&D Content — Produce study guides, podcast scripts, infographics, and assessment quizzes directly from internal training materials.

6. Build an Integrated AI-HR Portal — Deploy a unified NotebookLM hub capable of serving as the single source of truth for HR queries, reports, and compliance tasks.

Target Audience

This workshop is designed for:

•HR Managers and HR Business Partners

•Talent Acquisition and Recruitment Specialists

•Learning & Development Professionals

•HR Operations and Compliance Officers

•People Analytics and HR Technology Leads

Prerequisites: No programming experience required. Participants should have basic familiarity with Google Workspace (Gmail, Google Docs, Google Sheets).

Participant Requirements

To maximize workshop outcomes, participants should bring:

•Company Documents: Employee handbooks, policy manuals, or SOPs (PDF or Google Docs format)

•Job Descriptions: 2–3 active or recent job descriptions for their organization

•Sample CVs: 5–10 anonymized candidate CVs for the recruitment module

•Performance Data: Anonymized performance review summaries or engagement survey results

•Device: A laptop with a Google account (personal or corporate) and internet access

Programme Schedule

Day 1 — Foundations & HR Operations

Module 1 | Introduction to AI for HR

Module 2 | AI-Driven Recruitment & Candidate Management

Module 3 | Streamlining HR Operations & Knowledge Retrieval

Day 2 — L&D Strategy & Strategic Integration

Module 4 | Skill Gap Analysis & Needs Assessment

Module 5 | Personalized Learning Journeys & Content Creation

Module 6 | Evaluation, Measuring ROI & Future Planning

Module 7 | Capstone Project — The Unified AI-HR Portal

Workshop Deliverables

Each participant will leave with a suite of functional, ready-to-deploy AI assets:

• The "HR Brain" — A live NotebookLM knowledge base tailored to their company's policies and documents

• Specialized AI "Gems" — Custom assistants configured for recruitment screening and HR operations tasks

• Recruitment Toolkit — CV screening templates, candidate engagement scripts, and tracking frameworks in Google Sheets

• L&D Strategy Package — A skills gap analysis report and a 6-month upskilling roadmap

• Operational Efficiency Report — An AI-generated executive summary built from workshop data exercises

Assessment & Certification

Module Hands-On Exercises 40%

Capstone Project (Team) 40%

Participation & Reflection 20%

Participants who successfully complete the workshop will receive a Certificate of Completion (HRDC Claimable). A minimum of 80% attendance is required.